Business Central Update 28.1 - Expense Reporting, Permissions Overview
- Ken Sebahar
- 1 minute ago
- 2 min read
What's New in Business Central Update 28.1
Business Central 2026 Release Wave 1 (28.1) is now available and has been widely deployed for many Business Central environments. This release is a minor release that continues to deliver new features and functionality announced for 2026 Release Wave 1. In the video below, we take a look at some of the key new features available with this release. But before we do, here are a couple key links you can use to do your own additional research on some of the new features and functionality included with 28.1.
For the full list of hotfixes and new features, please refer to this page:
As usual, I have published a video (this one is about 15 minutes) where I talk and walk through some of the key new features included in 28.1 - CHECK IT OUT!!!
New Feature Highlights from 28.1:
Manage Employee Expenses using Expense Reports - Business Central | Microsoft Learn
The new Expense Management module introduces Expense Reports as a built-in Business Central capability. Employees can create expense categories, expense reports, add multiple expense lines into expense reports, itemize costs, calculate per diem, and record mileage. Managers can review, update, and approve or reject reports, while accountants can post reimbursements and configure posting accounts for different expense types.
Manage Expenses in Business Central using Expense Agent | Microsoft Learn
This release introduces a new web app for the Expense Agent, enabling users to submit expenses either through the web app or directly from Outlook. The agent automatically extracts information from scanned receipts or receipts forwarded via email, creates Expenses, and populates key fields such as category, amount, currency, merchant, payment method, date, receipt number, and a context‑based description. When applicable, the agent itemizes expenses and even identifies per diem claims based on itinerary documents. Users can associate expenses with projects or mark them as billable.
Audit user and group permissions across apps | Microsoft Learn
This centralized view helps administrators analyze permission dependencies, conduct security audits, and troubleshoot access issues without navigating multiple pages or extensions.
Control the lifecycle of Report Layouts | Microsoft Learn
Report layout administrators can set the status of report layouts to control their lifecycle stages: Draft, Pending Approval, Approved, Retired
Additional Helpful Links related to this article: